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Board Meeting

November 2018 Board Meeting Minutes

November 2018 SRG Board MeetingNovember 14, 2018, 7:00 p.m., Soulard Station

Board Members Present: Beth Bennett, Luann Denten, Venessa Kobrin, Eric Marlinghaus, Scott Plackemeier, Neil Putz, Billy Tomber, Wade Weistreich Board Members Absent: Stephen Shuman Minutes Recorded by Venessa Kobrin

Old Business

  1. Bylaws Update
  • Meetings will restart in January
  • Meetings will be held at the Station
  • Expect to set to vote in April in conjunction with the Board Elections
  1. Merchandise
  • The merchandise is at the Soulard Station currently.
  • The merchandise will be moved to the Girls & Boys Club for the Parlour Tour
  • Any remaining inventory will be returned to Left Hand to be restocked for online sales
  • Merchandise will remain a responsibility of Fundraising
  1. Request for Board Approval to pay the landscaping contractor for the Sidney Street Triangle Project
  • The contractor’s total invoice is $7,726.57
  • We are awaiting the incoming payment from Project Clear for $6,000.00
  • This leaves a deficit of $1,726.57
  • The entire amount ($7,726.57) will come from the Beautification Budget
  • The grant money will be returned to the Beautification budget upon receipt
  • This request has the support of the Committee Chair and the Project Chair
  • We need Board Approval to cut the check ***Motion: Luann Denten motions that we make the payment to the contractor in the amount of $7,726.57. Wade W. seconds. The motion passes unanimously. *
  1. Soulard Station
  • Communication for use o Both Tracy L. and Ann A. have access to the Station calendar o Email communication is preferred to texting for scheduling
  • Expectations for use/Reminders o Committees are responsible for set-up and break-down of events o Committees need to check the day before a meeting/event that the Station is setup as you wish and has the elements you need o The Station Committee will assist as able but their primary function is the care, maintenance, supply stocking, calendar/usage coordination of the building
  • Mailbox o Both the mail box and door will be replaced o The mailbox replacement will be temporary and the new door will include a mail slot
  1. AllState Grant
  • Trash cleanup with City Program
  • Membership Event ***Motion: Christopher Schwarz motions that we set aside the $1000 from the AllState Grant received in 2018 for the neighborhood cleanup program, to be headed by the Membership Committee. Neil seconds. The motion passes unanimously. * New Business
  1. Trademark Application Authorization
  • Seeking approval to trademark our logos
  • Board approval is needed as this was not specified in our current Budget
  • About 20 years ago the trademarks for Soulard and SRG were trademarked but we no longer have a registered trademark, as they have lapsed
  • Looking at up to $400 per mark per application
  • Seeking to spend up to $1,200.00 to register the marks
  • “Soulard/SRG/star” Motion: Eric motions to approve $1200.00 to regain the trademarks held in 2006. Billy seconds. Motion passes unanimously.
  1. PrideFest
  • Working with outside agencies
  • Sponsoring the event with time/money/volunteers
  • The decision to sponsor STLPride should be brought to the general membership for support and questions
  • Soulard Pride will continue to operate separately from both organizations
  1. AECU Status
  • Signatories have all been updated again
  • The Treasurer will follow-up to ensure no other information is required by the bank Upcoming Events
  1. 43rd Annual Parlour Tour (12/1-2)
  • All homeowners are being guided by the committee
  • Logistics are in place
  • Most volunteer slots are filled
  1. Santa Comes to Soulard (12/14)
  • Mark Lambert will be Santa again this year!
  • There will be a tip jar for beverages
  • Santa will arrive around 7:00 p.m.
  • Volunteering would be appreciated for decorating the Tuesday prior
  1. Smarti Gras Trivia (1/19)
  • The Franklin Room is booked for the evening
  • There is a conflict of date with the American Legion Mouse Races
  • Eric will reach out to the Legion and report back
  • It is likely that both events will be on the same date
  1. Vices & Virtues (2/16)
  • Location: The Casa Loma Ballroom on Cherokee, 7:00 to midnight
  • The previous location, Lemp Grand Hall, upped the prices to over $6,000.00 for one day of access
  • Last year was the venue cost $2,400, for three days of access
  • Luann will be submitting the deposit and signing the contract for the space
  • An after party will be held in the neighborhood at a neighborhood venue Committee Liaison Reports Residential Promotion
  • The signage project open house went well
  • Many homeowners attended
  • The pamphlet is currently being created and finalized
  • All updated materials have been received
  • The cost per sign is $250, $105 per pole, $115 per installation
  • 6 quotes were received – 4 with a neighborhood connection and 2 outside of the neighborhood Beautification
  • Richard worked with two groups of kids to clean-up the parks and plant bulbs
  • There was an educational component to teach the kids how to plant bulbs
  • These are great events PRT
  • No report to give Fundraising
  • The tentative concert dates have been set
  • Over $1,000 in tips have been received from Oktoberfest
  • We are expecting a check for equal, if not more than, last year’s Oktoberfest Communications
  • Renaissance delivers on Friday, 1:00 p.m. at Linda K.’s
  • Next deadline is 12/20, for the MGI issue Safety ***Motion: Christopher S. motions that we join the Central Patrol District Association at the $500.00 level and allocate up to an additional $500.00 for gift certificates for 3rd District Officers. Wade seconds. Approved unanimously. *** Membership
  • No report given Soulard Station
  • A replacement remote for the AC unit has been purchased ***Motion: Wade motions that $2500 be allocated to the Station Committee to replace the front door and surround as soon as possible. Scott P. seconds. Motion passes. * ***In-favor: Billy T., Luann D., Eric M., Wade W., Beth B., Neil P., Scott P.**Abstain: Christopher S. * ***Luann D. motions to underwrite Past President Don Kirby’s fundraiser up to the amount of $1000 toward the general fund of the event. Neil P. seconds. Motions passes unanimously. * *9:59 Wade W. motions to adjourn. Billy T. seconds. Meeting adjourned. *